RULES AND REGULATIONS OF THE ASSOCIATION OF NUCLEAR MEDICINE PHYSICIANS
(Registered under The Andhra Pradesh Societies Registration Act 35 of 2001)
Name of the Society :
The name of the Society shall be
‘Association of Nuclear Medicine Physicians’
Location of the Office :
C 4, Stone Valley
Road No 4
- Regular Members
- Junior Members
- Associate Members
- Honorary Member
- Student Members
- Corresponding Members
Those who fulfill the following criteria are eligible to become Regular Members of the Association:
- should be residents of India
- should be holding a medical degree and registered with the medical council of India
- should have obtained appropriate post graduate qualification in the speciality of Nuclear Medicine either in India or abroad
- should have obtained licence to practice Clinical Nuclear Medicine in India or should be eligible for practice either in India or abroad.
- should be full time NM physicians or spending not less than 6 hours per day in the practice of Clinical Nuclear Medicine.
- should have completed a cumulative period of not less than four years in the specialty of Nuclear Medicine including the period of training.
Special Status for certain Regular Members:
Regular members who join the Association during its formation before the first General Body Meeting shall be designated as Founder Members and extended certain privileges as decided by the General Body.
Regular members who have completed the age of 60 or who have completed 20 years of regular membership in the Association shall be designated as Senior Members and extended certain privileges as decided by the General Body
Nuclear Physicians who satisfy the above laid criteria (1) to (3) but are yet to fulfill the remaining criteria (4) to (6) shall be granted ‘Junior Member’ status which is valid for a block period of one year or two years as the case may be, according to specific calendar of the Association. Physicians who have completed a formal training course of minimum 2 years and awaiting certification and also those who continue to be students of higher studies in Nuclear Medicine are also eligible to become Junior Members.
On completion of Junior status they shall be eligible to be promoted as Regular members subject to approval by the General Body.
Nuclear Physicians who satisfy the conditions (i) to (iv) but those who are spending less than 6 hours a day in the practice of Clinical Nuclear Medicine (like those who are spending rest of the time in other areas like Radiodiagnosis, Gen medicine, Radiotherapy, Hospital administration, other teaching/research assignments in government or private institutions, other Society or Charity activities, etc) shall be eligible to become Associate Members.
Similarly Nuclear Physicians from outside India, both of Indian & foreign origin can also become Associate members.
Associate membership is valid for a period of 6 years only which can be renewed.
Associate members whenever they become eligible for Regular Member status there is provision for conversion subject to approval by the General Body.
Post graduate medical students in India who are undergoing DRM / DNB / MD or equivalent training programme in the field of Nuclear Medicine can become Student members during the period of training.
On successful completion of training program those who continue their career in the field of Clinical Nuclear Medicine shall apply for promotion as Junior members or Regular Members as per eligibility. Student members whose status is not converted within a period of 4 years from the date of joining may be deleted from the Directory and Mailing List of the association.
The following may become Corresponding members of the Association through their official nominees:
- Organizations of trade and industry involved in the field of Nuclear Medicine.
- Corporate hospitals, diagnostic centres and other health care organizations interested in the field of Nuclear Medicine.
- National and International societies of Nuclear Medicine, Societies of other medical specialities, other Universities, Institutions & bodies of scientific, academic or social nature with interest or relevance to the field of Nuclear Medicine.
- Corresponding membership is valid for a period of 6 years and is renewable for similar periods on application with prescribed fee.
The General Body has the power and provision to confer the status of ‘Hon Member’ on active or retired eminent Nuclear Physicians from either within India or abroad not withstanding all the above criteria laid down for various types of membership and to approve appropriate privileges in the Association for such members.
Admission Procedure and Membership Fee:
- All regular members confirmed in the First General Body meeting shall be deemed to be Founder Members.
- All subsequent applicants to various types of membership are to be introduced by at least one Regular member. The Executive committee is to be provided with suitable documentation to substantiate the eligibility for the membership applied for and appropriate recommendation is to be placed before the General Body.
- Admission of voting members namely Regular, Junior & Associate members need to be approved by the General Body in its annual meeting.
- Similarly conversion / promotion of membership also need to be approved by the General Body in its annual meeting.
- Admission of non-voting members namely student members & corresponding members can be carried out at anytime by the office bearers under intimation to the Executive Committee and subsequently to the General Body.
- All membership duration is to be calculated based on block periods commencing from one Annual GBM to the subsequent Annual GBM.
The application for membership shall be accompanied by the appropriate fees as listed below:
- For Regular members: Rs 3000 /- (Rupees Three thousand only)
- For Junior members: Rs 2000 /- (Rupees Two thousand only)
- For Associate members: Fee for every term of 6 years shall be: Rs 2000 for residents in India US$ 100 for residents abroad.
- For Student members: Rs 2000 /- (Rupees Two thousand only)
- For Corresponding members: Fee for every term of 6 years shall be: Rs 5000 for residents within India US$ 500 only for overseas members.
Termination and Cessation of Membership :
The Executive Committee of the Society shall have the powers to expel and or terminate the membership of a member (Regular / Junior / Student / Associate / Corresponding) from the membership of the Society and or the Executive Committee on the following grounds :
- on death,
- on resignation,
- if found involved in any illegal or anti-social activities,
- if convicted of any criminal offence by a Court of Law,
- if declared insolvent
- on failure to pay any fee or subscription due for the Association for a period of 2 (two) years,
- if he disregards Rules and Regulations of the Society and or the decisions of the Executive committee,
- or for any good and sufficient reason.
- The membership of Founder Members, Regular Members and Associate Members who have not participated in the activity of association consecutively for a period of 6 years can be terminated by the approval of the General Body after serving a notice atleast 30 days before the General Body Meeting.
Note : The Executive Committee shall have the power to suspend a member from the society and any decision regarding termination of membership shall be taken by the Executive Committee only after serving a notice to the concerned member of a minimum 15 days and after consideration of the reply if any. Such decision of termination of membership shall be duly communicated to the member concerned.
In case of any termination from the membership of the Society and or Executive Committee, the Executive Committee shall have the power to restore his / her membership provided that all the issues leading to termination of the membership are settled.
All appeals from the decisions of the Executive Committee shall be made to the General Body and the persons aggrieved by the decision of the General Body may take recourse as to the provisions of the Arbitration and Conciliation Act, 1996 and as applicable from time to time.
General Body Defined :
- All Regular, Junior and Associate members of the Society shall constitute the General Body.
- The General Body Meeting shall be held at least once every year or more often as may be decided by the Executive Committee.
- Minimum 15 days notice shall be given to the members before the date of the meeting enclosing the agenda and specifying the date, time and venue.
- The quorum for an ordinary meeting shall be 50% of the total strength of the General Body.
- If there is no quorum for the pre-announced regular General Body meeting, the same shall be adjourned and an extra-ordinary GBM may be convened with unanimous concurrence of the Executive Committee and the quorum for the extra-ordinary GB meeting shall be one-third of the General Body.
Rights and Privileges of Members :
All members of the Society shall be entitled to participate in meetings or other gatherings arranged by the Society.
- All Regular members enjoy voting rights and can participate in the management of the Society through the election process defined in the constitution.
- All Junior Members enjoy voting rights, but cannot take part in the election process; however can be nominated by the General Body as a co-opted member of the Executive Committee and such co-opted member can hold the office of Joint secretary only.
- The student members do not enjoy any voting rights; they can neither participate in the election process; however can be nominated by the General Body as a co-opted member of the Executive Committee but cannot hold any office.
- Associate members enjoy voting rights, but cannot participate in the election process; however can be nominated by the General Body as a co-opted member of the Executive Committee but cannot hold any office.
- Corresponding members do not have any voting rights; they cannot participate in the election process but can be nominated by the General Body as co-opted members of special sub-committees only. These members shall enjoy access to information on the activites and proceedings of the Association as approved by the Executive Committee.
Duties of Members :
All and every member of the Society shall:
- Select the Executive Commitee,
- Attend the General Body meeting regularly,
- Give necessary and whatever information called for by the Society pertaining to any matter which may be required to be known to the Society,
- Not indulge in any acts or activities prejudicial to the interests, aims and objects of and or Rules and Regulations of the Society.
Executive Committee :
- Strength: The executive committee shall have a minimum strength of 7 members which shall include the office bearers.
- Term : The term of the Executive Committee shall be a block period of 2 (two) years as defined by the calendar of the Association to coincide with the Annual conferences.
- Composition of the Executive Committee:
The Executive Committee shall consist of:
- i. One President
- ii. One Vice-President [President elect]
- iii. One Secretary General
- iv. One Joint Secretary
- v. One Treasurer, and
- vi & vii Two Executive Members
In addition, the General Body has the right to nominate any regular/junior/associate member as a member of the Executive Committee.
- Remuneration: All the posts in the Executive Committee are honorary and carry neither any remuneration nor any sitting fee.
- Meetings: The meetings of the Executive Committee shall be held at least twice a year or as often as may be decided by the Executive Committee and continuous absence at 3 such consecutive meetings shall entail forfeiture of tenure except where such absence is authorized by the Executive committee.
Minimum 2 weeks notice shall be required to call for every Executive Committee meeting except in emergencies when a meeting can be called with 24 hours notice.
The Quorum for the meetings of the Executive Committee shall be ½ (half) of the total strength of the Executive Committee and all decisions shall be taken by a simple majority of those present and voting and in case of a tie the President or the President of the meeting shall have a casting vote. The meetings are generally presided over by the President and in his absence by the Vice-President.
- Filling up of casual vacancies:
Any casual vacancy arising in the Executive Committee shall be filled by co-opting a member by a resolution of the Executive Committee subject to approval by the General Body in its next meeting.
Powers of the Executive Committee:
The Executive Committee shall be responsible for the management and administration of all the affairs of the Society. The Executive Committee is empowered:
- To purchase build or otherwise acquire and hold land, buildings, machineries, plants, furniture, vehicles, books and other equipments that may be found necessary in furtherance of the functions and duties of the association for and in the name of the association.
- To receive donations and benefactions for and in the name of the association.
- To constitute trusts and foundations for specific activities of the association example Education trust.
- To arrange scholarship and fellowships.
- To do all such acts and exercise all such powers as may be necessary in furtherance of the of the objectives of association
- The Executive Committee shall be competent to associate, consult any expert in its deliberations as it may consider necessary and shall be competent to defray any expenditure including honorarium involved in such consultation..
- The Executive Committee may invite other bonafide regular members of the Association to witness or participate in the discussions without voting right.
- The Executive Committee shall have the power to decide the election process and to nominate the Election Officer if and when needed, to decide his powers, to determine his duties and generally ensure conduct of elections to the Executive Committee as laid down in the constitution
- The Executive Committee shall approve expenditure incurred by the President, Secretary General and other Executive/sub committee members in the course of their executive actions according to the prior budgetary approval from the General Body.
- The Executive Committee shall constitute sub committees and special task groups involving other members of the Association by laying down the scope and guidelines for such tasks like Web site operation, Newsletters, CME programmes, Conferences etc.
- The Executive Committee shall nominate one of the existing non-office holding Executive members as Vice President, Secretary General, Joint Secretary or Treasurer in the unforeseen event of the formally appointed person not being able to function.
- The Executive Committee shall also co-opt any regular member of the society to maintain the strength of the committee until the next General Body meeting.
- The executive committee shall have power to initiate appropriate disciplinary action like suspension of membership against any member of the society who is deemed to have acted contrary to the interest of the association or to have ceased to take interest in the objects of the association or to have flouted the rules or guilty of unprofessional act or of public misdemeanour; the person concerned shall be given not less than two weeks notice to defend himself / herself before the Executive meeting in person or in writing.
Powers and Duties of Office-bearers:
- The President is the Ceremonial and Executive Head of the Association; He or she shall be the custodian of the Symbol / Insignia of the Association like Flag or Medallion. He or she shall officially represent the Association at meetings of / with other government / private organisations, the media and the public.
- The President shall preside over all the meetings of the Executive committee and in his absence the Vice-President[President elect] shall preside and all decisions are to be taken by majority vote and in the event of a tie, the presiding office-bearer will have a second and casting vote.
- The President shall have the power to decide on the agenda.
- All correspondence and communications to and from the Society shall be done in the name of the President.
- The President is empowered to act if unforeseen executive action is required before convening the Executive Committee for approval and the executive actions of the President shall be ratified subsequently by a simple majority at the Executive Committee Meeting.
Vice-President : In the unforeseen event of the President or the Secretary General not being able to discharge his / her duties, the Vice President shall assume the same role until the next GB meeting and all executive actions of the Acting President / Acting Secretary General subject to ratification by the Executive Committee.
- The Secretary General shall be the custodian of all records and documents of the Association. All routine communications from members shall be addressed to the Secretary General.
- The Secretary General shall maintain and update the members directory alongwith their GB meeting attendance status which shall be released during every Annual GB meeting. The Secretary General shall convene the Executive Committee meeting in consultation with the President by notifying to all Executive members at least two weeks in advance about the meeting and the agenda. He /she shall maintain accurate minutes of each such meeting.
- The Secretary General shall convene the Annual General Body meeting at the venue of the Annual Conference by notifying to all members of the Association atleast 15 days in advance about the meeting and the agenda..
- The Secretary General shall alongwith the circular for the Annual GB meeting notify the electoral process if any, receive proposals / nominations, verify the records for eligibility and forward the same to the President before the GB meeting.
- The Secretary General shall convene an Extra-ordinary GB meeting if sought by not less than one-third of the regular members of the Association in writing or by decision of the Executive Committee with minimum two weeks notice to all members
- The Secretary General shall report to the General Body the executive actions and the proceedings of the Executive Committee and other sub committee meetings if any during the previous year.
- The Secretary General may incur petty expenses for smooth running of the association work, and get it reimbursed on production of proper receipts and vouchers. The total of such petty expenditure for a calendar year shall not exceed Five thousand rupees unless amended by the General Body.
Joint Secretary: The Joint Secretaries shall generally assist the General Secretary and attend to duties as may be assigned to them from time to time including the powers of the Secretary General in his / her absence.
- The Treasurer shall be the custodian of the material and fiscal properties of the Association.
- The Treasurer shall maintain and keep account of all moneys received or spent by the Society. He / she shall be responsible for maintaining and operating the bank accounts in association with the Secretary or other Executive Member as may be nominated and getting them audited periodically.
- The Treasurer shall disburse or incur any expenses in accordance with the directions of the Executive Committee.
- He / she shall present the yearly balance sheet and the budget of expenditure under various headings for the next year for approval by the General Body.
Elections & Nominations to the Executive Committee:
- Elections are to be held once in two years for the posts of various office bearers and the executive members.
- Elections are to be held only in the Annual General Body meeting. Nominations may be submitted for various posts in advance to the outgoing President.
- All valid Regular, Associate and Junior Members can vote in the election. Hon Members can also vote if they prefer to. Student members and Corresponding members are not eligible to participate in the election process like proposing or voting.
- Eligibility for the post of Executive Member:
All founder members are eligible; also regular members who have completed minimum 2 years of such membership shall be eligible to become Executive Committee member.
- Eligibility for the post of Secretary & Treasurer:
All founder members are eligible;
Also regular members who have served atleast one term of 2 years in the Executive Committee are eligible for these posts.
- Eligibility for the post of Vice President [President-elect]
All founder members are eligible;
Also regular members who have served at least two terms in the Executive Committee are eligible for this post.
- Eligibility for the post of President
Except for the Founder President, for all subsequent terms the ‘President-elect’ on completion of a term of 2 years service as Vice President shall automatically become the President. Under extra-ordinary circumstances when the President elect is not able to assume the office of the President, a new President shall be directly elected by the General Body in the Annual meeting applying the same eligibility criteria of the President-elect.
- Eligibility for the post of Joint Secretary
Both Regular and Junior Members are eligible to be nominated to the post of Joint Secretary by the General Body on the recommendations of the incoming President and the new President-elect.
Persons who have served as President for a complete term of 2 years are not eligible for re-election to hold any office bearer post but is eligible to serve only as a co-opted member of the Executive Committee if nominated by the General Body. One person can seek re-election or avail re-nomination for the same post namely Secretary General, Joint Secretary or Executive Member for maximum of 3 terms only ie 6 years only (consecutive or otherwise).
There is no restriction on the number of terms for a person to hold the post of Treasurer or for being nominated to the Executive Committee as Co-opted member.
Finances And Accounts:
- All income of the Society shall be utilised only for the promotion of the objects of the Society.
- The Association's financial year shall be from 1st April to 31st March, both days inclusive.
- All property and money shall be vested in the name of the association.
- The accounts of the association shall be maintained in the name of the association at a bank or banks authorised by the executive committee. The account of the Association shall be operated jointly by (i) the Treasurer and (ii) any one of the Executive Members as nominated by the Executive Committee.
- The office bearers as authorized by the Executive Committee shall maintain cash account with money drawn from the bank account to meet day to day petty expenses related to the affairs of the Society.
- All payments for the corpus fund donations and contributions from conference shall be made in the name of the Association.
- The accounts duly approved by the Executive Committee shall be got audited by a Chartered Accountant holding a Certificate of Practice from the Institute of Chartered Accountants of India every year and shall be circulated to all the Members of the Society at least 15 days in advance along with the Notice for convening the General Body and shall be got approved by the General Body.
- The first auditor shall be appointed by the Executive Committee for the audit of the accounts of the first accounting year and thereafter by the General Body in the Annual General Meeting and the remuneration of such auditor shall be fixed by the Executive committee and shall be got approved by the General Body.
- The Auditor shall render his report and comments if any on the accounts of the Society to the General Body and shall have the right to attend the Annual General Body Meeting and answer any questions that may be raised by any of the Members.
Norms & guidelines for the Annual conference:
- The conference of the Association shall be held every year.
- The main conference activity shall not exceed two days, preferably during the week end or other holidays.
- Workshops, training courses, special committee meetings may be organized to precede or follow the main conference.
- With the approval of the Executive committee, the conference may be organized jointly with other clinical societies so as to have a common scientific programme.
- The General Body shall decide the dates and venue for the conferences well in advance so as to have a firm calendar of schedule for the following two years.
- Eligibility for conference organizer:
- Only Regular members who have served in the Executive Committee, who are serving in the Executive Committee, or those Regular Members who have attended the preceding 2 annual conferences can host the Annual Conference. Proposals to host the conference should be received by the Executive Committee for verification of eligibility and presentation to the General Body. On approval by the General Body, the organizing secretary shall submit a written undertaking to host the Conference in accordance with the norms & guidelines from the Association alongwith a non-refundable committment fee of Rs 5000 /=.
- There will be no financial liability on the part of the Association towards the conference. The organizing secretary shall also be authorized to open and operate a separate bank account in the name of the conference. Funds shall be raised to organize the conference by registration fees, sponsorships, rentals on trade stalls, donations and advertisements in souvenir etc. 10% of the gross collection in the name of the conference should be remitted to the Association within 6 months of the completion of the conference. The organizer shall submit an audited statement of the conference account before the next Annual meeting and shall surrender surplus funds if any while closing the account.
- The Scientific Program of the conference shall be decided by the Scientific Program Committee constituted by the Executive Committee. Guidelines to conduct the Inaugural function, Oration, Award Paper session, Scan session, Valedictory function etc shall be issued by the Executive Committee.
- Free papers shall be considered for presentation in the conference only when atleast one of the authors is a bonafide member of any category in the Association and only when the presenting author has pre-registered for the conference.
- There shall be a registration fee for the conference delegates as decided by the organizing committee. Non-members can also attend the conference by paying appropriate registration fees. Permitting such non-members to attend the conference is at the discretion of the scientific programme committee.
- The three main office bearers namely President, Secretary General and Treasurer shall be granted free registration. No office bearer is entitled for travel benefits either from the Association or from the conference organisers.
- Hon Members shall be granted free registration whereas Senior and Student members shall be granted 50 % discount on the delegate fees.
- Guest faculty like Speakers for Invited Lectures / Orations / Key note address, Chairpersons & panelists need not be necessarily members of the Association as long as the scientific programme is approved by the Scientific committee.
- Every scientific presentation (both free papers and invited talks) made in the conference of the association becomes the property of the association which has the right to publish it in the official publications of the association related to the conference (both in print form and digital form).
Annual List of Members:
Every year within two weeks from the date on which the annual general meeting of the Society is held, a list containing the names, addresses and occupations of the Members of the Managing / Executive Committee and officers entrusted with the management of the affairs of the Society shall be filed with the Registrar of Societies, as required under the provisions of Section 9 of the Andhra Pradesh Societies Registration Act 35 of 2001.
Legal Proceedings & Indemnity :
The Society may sue or be sued in the name of the President in terms of the provisions of the Andhra Pradesh Societies Registration Act 35 of 2001.
Amendments if any in the Memorandum, Rules and Regulations if any shall be made only in accordance with the provisions of Sections of the Andhra Pradesh Societies Registration Act 35 of 2001. This Constitution shall not be amended or repealed and no new paragraph shall be added except by more than ½ majority vote of those members present personally at the Annual General Body Meeting of the Association. Proposals on amendment of constitution shall be sent as special notice to every member with the official agenda 15 days before the Annual General Body Meeting.
In the event of the Society having to be wound up or liquidated, the properties of the Society after meeting its liabilities shall be transferred to any such other society or association existing or formed under the Societies Registration Act for the achievement of the objects for which the Society has been formed, as may be determined by the members where the resolution for winding up or liquidation is put to vote and passed by 2/3rd majority of the members present at the meeting convened for the purpose in terms of Sec.24 of the Andhra Pradesh Societies Registration Act 35 of 2001.
Application of the Act :
All the provisions of the Andhra Pradesh Societies Registration Act 35 of 2001 shall be applicable.
Certified that this is a true copy of the Rules and Regulations framed by the Society, Association of Nuclear Medicine Physicians at Flat 204, Mahalakshmi apartments, 1-11-94/D Begumpet, Hyderabad A.P.